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ANNOUNCEMENT ON 9TH GENERAL ASSEMBLY (GA9) OF RSPO MEMBERS

CALL FOR NOMINATIONS FOR EXECUTIVE BOARD ELECTIONS; CALL FOR RESOLUTIONS AND INVITATION TO REGISTER FOR THE 9TH RSPO GENERAL ASSEMBLY

Dear Members of RSPO,

 

The Roundtable on Sustainable Palm Oil (RSPO) will hold its 9th General Assembly (GA9) of members on:

 

Date: Thursday, 1 November 2012

Time: 2.00 pm 

Location: Resorts World Sentosa, Singapore

 

In accordance with the RSPO Statutes (article 11) and By-Laws (Articles 5.1, 5.2, 5.3 & 5.4), RSPO Members are now invited to submit:

 

1. Nominations (including self-nominations) of candidates for the RSPO Executive Board

2. Proposals/resolutions for the consideration and endorsement by the General Assembly

3. Registration of attendance at 9th RSPO General Assembly

 

The details and explanation are as below:


1. NOMINATIONS (INCLUDING SELF-NOMINATIONS) OF CANDIDATES FOR THE RSPO EXECUTIVE BOARD: 

The following positions in the EB are due for election:

 

1.1 Ordinary Membership – Category: Growers

  • Siat Group is retiring and is not available for re-election.>

  • Felda is retiring and available for re-election.

 

1.2 Ordinary Membership – Category: Processors and Traders

  • AarhusKarlshamn AB is retiring and available for re-election.

 

1.3 Ordinary Membership – Category: Consumer Goods Manufacturers

  • Kraftfoods is retiring and available for re-election.

 

1.4 Ordinary Membership – Category: Retailers

  • Retailers Palm Oil Group is retiring and available for re-election.

 

1.5 Banks and Investors

  • Rabobank is retiring and available for re-election.

 

1.6 Environment/Nature Conservation NGOs

  • WWF- International is retiring and available for re-election.

 

1.7 Social/Development NGOs

  • Sawitwatch is retiring and available for re-election.

RSPO Ordinary Members are hereby invited to nominate themselves or any other candidate for the upcoming election of the RSPO Executive Board (EB). Only RSPO Ordinary Members are eligible as candidates for the EB position representing their respective membership category.

The EB is responsible for the general management of the RSPO in collaboration with RSPO Secretary-General. The EB will work together with the Secretariat staff to discuss the activities of the association and to guard quality and financial viability. Elected EB members must be prepared to dedicate required time and resources to the RSPO.

 

Nominations submitted must contain the following:

a. Name of Organization, membership category, membership number, name of nominee, designation in the organization and contact details

b. Profile or bio-data of nominee (maximum one A4 page)

Please send your nomination to the RSPO Secretariat by email to [email protected] or fax (+603 2201 4053) or post. All nomination (s) must reach the RSPO

Secretariat by no later than 5:00PM, Thursday, 4 October 2012 (Malaysian time, GMT+8). Please note that a strict policy will be enforced, thus, late nominations will NOT be entertained.

 

2. PROPOSALS/RESOLUTIONS FOR THE CONSIDERATION AND ENDORSEMENT OF THE GENERAL ASSEMBLY: 

 

In accordance with the RSPO Statutes and By-Laws, this call also extends to proposals/resolutions for consideration by the General Assembly. In order for the GA to meaningfully deliberate and decide on proposals/resolutions, these submissions must meet with the requirements stipulated to facilitate proper consideration of proposals within a fixed timeframe.

 

Proposal must contain the following:

a. Title of proposal and sponsor/proponent (i.e. RSPO member)

b. Summary/background of proposal (maximum one A4 page)

c. Information and/or contact for obtaining full details of proposal

Guidance – the contents of the proposed resolution should not be in conflict with the RSPO statutes and by-laws, anti-trust principles or require changes to the Principles and Criteria. Resolutions should be worded in a manner that allows for a clear For or Against vote and should not contain multiple options.

 

Please send your proposal to the RSPO Secretariat by email to [email protected] or fax (+603 2201 4053) or post. All submission of proposals must reach the RSPO Secretariat by no later than 5:00PM, Thursday, 4 October 2012 (Malaysian time, GMT+8). Please note that a strict policy will be enforced, thus, late submissions will NOT be entertained.

 

3. REGISTRATION OF ATTENDANCE AT 9TH RSPO GENERAL ASSEMBLY: 

 

We encourage all ordinary members to register your attendance for the GA9 as soon as possible. The registration can be submitted online at http://rt10.rspo.org/ga9/reg.php 

We would also like to take this opportunity to remind you to settle your membership fee before GA9.

 

A formal Notice of General Assembly along with the proxy form (for those who are unable to attend the GA9) will be sent to members of the RSPO at least 21 days before the GA.

Please also note that the draft Minutes of GA8 has been posted on the RSPO website at  http://www.rspo.org/file/GA8%20Minutes%20-%20FINAL.pdf link.

For more information, please contact the Secretariat at +603 2302 1500 or email [email protected]  

Thank you.

Best regards,

 

Darrel Webber

Secretary General

RSPO Secretariat